[ Format ]

Sending a document around for review should include three pieces of information:  a deadline, the context, and, a preferred format for comments.

Comment format is not a well-developed part of knowledge work.  With all of the advances in technology, the task of marking up text documents seems to have missed the boat. Most review cycles I see are more disorganised than they could be.

As a minimum, tell reviewers whether you prefer in-document markups (track changes), or commentary in the margins.  

You’re in charge of the process, so think about what you want.  And then, tell them what to do.